Exhibit Space &/or Sponsorship Information


Registration is open! Click here to register online.


Approximately 1,000 Special Education Directors, Process Coordinators, Superintendents, Principals, Psych Examiners and Agency Personnel from around the state attend the annual conference of the Missouri Council of Administrators of Special Education.  If you would like to exhibit, please return the application form with payment before Wednesday, September 20, 2017.  In order to provide the exhibitors with maximum exposure, the association has made the following arrangements:

  • The exhibit area will be in Windgate Hall on Sunday and Monday. 
  • The majority of scheduled breakfasts, lunches, and snacks will be served in the exhibit area.
  • Conference attendees will receive Exhibitor Cards.  You will be asked to stamp your spot on each card an attendee brings you.  These will in turn be used for door prizes.

RIGHTS OR REFUSAL OF EXHIBITOR:  MO-CASE reserves the right to refuse to rent exhibit space to any person or entity whose product or services is not consistent with MO-CASE’s mission and/or is deemed to be contrary to the best interests of MO-CASE members and/or public education.  MO-CASE reserves the right to accept only exhibitors of its choosing.


DISAVOWAL OF ENDORSEMENT:
  MO-CASE’s acceptance of an exhibitor or sponsors is not, and should not be construed as, an endorsement by MO-CASE.


RATE:
 Exhibit booths are $550 for profit organizations and $330 for Non-Profit Organizations.  Application and a check payable to MO-CASE must be received online or postmarked on or before August 25, 2017.  Each 8’ x 10’ booth contains one 6’ x 30” table, two chairs, one wastebasket and one 9” x 44” identification sign.  Electrical outlets, AV, additional tables and chairs are available from Tan-Tar-A.  Click here for an order form.
           
 Free Wireless Internet is available during the conference in the Exhibit Hall.


*NOTE
: The conference’s registration desk for attendees will be located at the back of the exhibit hall again this year. Make sure to have your booth set up by 11:30 a.m. on Sunday. Registration opens at 12:00 p.m.!

 

A cash bar will be available for our attendees in the exhibit hall  prior to their Awards Banquet. The cash bar will be open from 5:00 – 6:30 p.m. on Sunday!

 

We also will provide snacks for our attendees on Monday from 2:30 – 2:45 p.m.

 

HOURS:  The exhibit hall will be open during the hours listed.  Please note the days and times that the exhibit hall is open has changed this year! 


Sunday, September 24, 2017

            Exhibit Setup:  8:00 a.m. – 11:30 a.m. *  

            Exhibits Open:  12:00 p.m. – 6:30 p.m.

Monday, September 25, 2017
            Exhibits Open:  7:00 a.m. – 4:30 p.m. *

            Exhibit Tear Down – 4:30 p.m. – 6:30 p.m.


Exhibitors are encouraged to participate in the door prize drawing.  Please indicate to MO-CASE staff when you register if you are donating a door prize.  The drawing will take place during the Sponsor Showcase on Monday evening.


Exhibit Booth space is assigned on a first-come, first-served basis, as complete applications and payments are received.  A confirmation e-mail with information regarding how to register booth personnel, shipping information, electricity, and internet; and reserve hotel rooms will be sent after Exhibit Space Application & Contract is received and processed.

Click here for a map of the exhibit hall!


SHIPPING:  Tan-Tar-A will assess handling and storage fees for any freight shipped directly to the hotel.  Tan-Tar-A recommends that exhibitors who need to ship freight to or from the resort contact the firm of Page and Brown.  Click here for a copy of the shipping form. 

SPACE ASSIGNMENT:  Sponsors receive preferential space assignment.  Other assignments will be on a first-come, first-served basis, based on the date applications are received in the MO-CASE office.  For information about becoming a MO-CASE Sponsor, please see enclosed information or call Sara Clime, Conference Planner at (573) 644-7804.  Every effort will be made to not place competing companies next to each other.

BOOTH PERSONNEL:  Exhibitor personnel should staff the booth during the time that the Exhibit Hall is open to attendees.  Each exhibitor will be provided with (2) Conference Badges that will admit personnel to all conference activities and sessions.  Additional badges may be obtained at a cost of $100 per person.

ACCOMODATIONS:  Room rates are $109 plus tax per night.  If you wish, you may check in to Tan-Tar-A at the same special MO-CASE conference rate.  Tan-Tar-A will release the MO-CASE room block on August 24, 2017.

 

SPONSORSHIP: MO-CASE offers many ways for your sponsorship of this conference.  Opportunities are listed below.  Don’t miss a great way to reach out to all conference attendees!

 

SPONSOR SHOWCASE & RECEPTION: MO-CASE sponsors (see sponsor levels listed below) have the opportunity to “showcase” their products and services to our attendees on Monday afternoon. Participating sponsors will provide informal 15 minute presentations, allowing attendees an opportunity to rotate through the Showcase and talk with several of the Sponsors. Refreshments and appetizers will be provided. Prizes will be drawn from the names of those in attendance. Last year’s prizes included $100 bills! 



Register online for your space today!


Or you can download a printable copy of our Exhibitor &/or Sponsor Registration Brochure and fax it to our office at (573) 644-7806 or email to sara.clime@mo-case.org. 

SPONSORSHIP LEVELS


Platinum Sponsor              $5,000     

√  5 minutes to speak to conference attendees

√  Complimentary exhibit booth

√  Full-page ad in conference program

√  4 free registrations to conference

√  SPONSOR SHOWCASE PARTICIPATION 



Diamond Sponsor    $4,000            

Option A:

√  5 minutes to speak to conference attendees             

√  50% price reduction for exhibit booth                                                       

√  Half-page ad in conference program                                                          

√  3 free registrations to conference

√  SPONSOR SHOWCASE PARTICIPATION 


Option B:

√  Tote bags with your logo and the conference theme will be printed and distributed to all conference attendees upon registration.

√  Half-page ad in conference program

√  3 free registrations to conference

√  SPONSOR SHOWCASE PARTICIPATION 



Gold Sponsor   $3,000                      

Option A: 

√  50% price reduction for exhibit booth

√  Quarter-page ad in conference program

√  2 free registrations to conference

√  SPONSOR SHOWCASE PARTICIPATION 


Option B:

√  A mutually agreed upon Promotional Item with your name &/or logo will be distributed to all conference attendees upon registration.

√  Quarter-page ad in conference program

√  2 free registrations to conference

√  SPONSOR SHOWCASE PARTICIPATION 


Silver Sponsor         $2,000 

Option A:

√  25% price reduction for exhibit booth

√  Quarter-page ad in conference program

√  1 free registration to conference

√  SPONSOR SHOWCASE PARTICIPATION 


Option B:

√  Note pads with your name, logo and the conference theme will be printed and distributed to all conference attendees.

√  Quarter-page ad in conference program

√  SPONSOR SHOWCASE PARTICIPATION 


Option C:

√  5 minutes to speak to the MO-CASE Board of Directors

√  25% price reduction for exhibit booth

√  Quarter-page ad in conference program

√  SPONSOR SHOWCASE PARTICIPATION 



Bronze Sponsor                $1,000   

√  Quarter-page ad in conference program    

                                                          

NOTE:  First priority goes to the previous year’s sponsor. Contact Sara Clime at sara.clime@mo-case.org

or at (573) 644-7804 with any questions or concerns regarding sponsorship opportunities!


PLEASE NOTE:  All signage will be provided for all sponsor levels strategically placed throughout the conference!


Office Hours


8:00 a.m. - 1:00 p.m., M-F



Contact


3550 Amazonas Drive

Jefferson City, MO 65109

Phone: (573) 644-7804

Fax: (573) 644-7806

Dr. Terry Allee, Executive Director

Dr. Diane Golden, Policy Coordinator

Sara Clime, Administrative Assistant

Email: mailto:sara.clime@mo-case.org


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